Invitation and Info about the ELSA General Assembly Meeting in 2025:
The third edition of the ELSA General Assembly will bring together the ELSA Consortium, ELLIS members, EU-funded partner Networks of Excellence, industry representatives and EU policymakers. This year, the General Assembly Meeting is organized by the ELSA Coordination Team from CISPA.
What? ELSA General Assembly Meeting
When? June 17 – 19, 2025
Where? Representation of the State of North Rhine-Westphalia to the European Union, Rue Montoyer 47, 1000 Brussels, BE. We are excited to welcome you in Brussels. Please use the registration form below to let us know about your attendance. Please register by May 18, 2025.
We are looking forward to meeting you in person.
Submit your ideas to the Program
Besides bringing the ELSA network together and opening up a space for collaboration and idea exchange, the assembly will offer you the opportunity to present your research to an audience of leading experts in artificial intelligence. We highly encourage you to apply to:
- present your research in a poster session
- pitch your poster and join the ELSA Best Poster Award competition
- host a cross-functional workshop
Poster Presentation and Pitches
When you register for the assembly, please highlight that you want to present a poster. The event offers two options: You can either present your poster as part of the poster session or, pitch it too. With a pitch, you automatically joining the ELSA Best Poster Award!
In both cases, please notice that you will have to send your poster as a PDF file to the ELSA Coordination Team by June 1, 2025. The poster format should be max A0 in size and vertically orientated. Posters need to be printed by the presenters themselves.
You changed your mind about presenting a poster? Don’t worry, you can still join after you have already registered. Simply send an email to the ELSA Coordination Team (deadline June 1st).
Workshops
Do you want to contribute your ideas or research to the agenda? Then submit your registration via the button above and note that you want to present a poster or organize a workshop.
To submit your workshop proposal, we require some more details from you. Please use the template which we provide during the registration process. Alternatively, use the link below to download the template.
Please submit your proposal by May 18, 2025.
We provide poster and presentation templates upon request. Feel free to message us at elsa-coordination@cispa.de.
What to expect At the event
At the ELSA General Assembly, we not only want to share our network’s progress, but also give our Industry Call Winners as well as latest research insights a platform. This is what you can currently expect to hear and learn about. The agenda is still evolving, so more details will follow soon.
June 17, 2025: Keynote and Poster Tuesday
| 8:45 – 9:00 | Registration |
| 9:00 – 9:10 | Welcome |
| 9:10 – 10:40 | Keynotes by representatives of: • the EU AI Office • the European Commission • Helmholtz Brussels |
| 10:40 – 11:00 | Coffee Break & Poster Session |
| 11:00 – 12:15 | ELSA Work Packages Progress Updates |
| 12:15 – 13:15 | ELSA Use Cases Sessions |
| 13:15 – 14:00 | Lunch Break & Poster Session |
| 14:00 – 15:30 | Poster Pitch Session I |
| 15:30 – 16:00 | Coffee Break & Poster Session |
| 16:00 – 17:00 | Poster Pitch Session II |
June 18, 2025: Workshop Wednesday
| 8:45 – 9:00 | Registration |
| 9:00 – 10:30 | Presentations of the winners of the Second ELSA Industry Call |
| 10:30 – 11:00 | Coffee Break |
| 11:00 – 12:00 | Workshop I |
| 12:00 – 13:00 | Workshop II |
| 13:00 – 14:00 | Lunch Break |
| 14:00 – 15:00 | Workshop III |
| 15:00 – 15:30 | Coffee Break |
| 15:30 – 17:00 | Workshop IV |
June 19, 2025: Excellence and Panel Thursday
| 8:45 – 9:00 | Registration |
| 9:00 – 10:30 | Keynotes from: • ELLIS • ELIAS/ELLIOT • dAIEDGE |
| 10:30 – 11:00 | Coffee Break |
| 11:00 – 12:30 | Panel Discussion |
| 12:30 – 13:00 | Best Poster Award and Closing Ceremony |
| 13:00 – 14:00 | Lunch Break |
| 14:00 | Socialising |
Good to know
Hotel
Attendees can book rooms in the B&B Hotel Brussels Centre Louise for a special price. To book, please use the hotel’s booking website and use the code “ELSAGA25” for a reduced price (please note that to use the code, you have to go through the booking process and use it in “Step 4 – Payment”).
Please note that this is only our hotel recommendation. You are free to stay in any hotel you like. There are plenty of other hotels at walking distance from the venue (The B&B Hotel Brussels Centre Louise is a convenient 23 minute walk from the event location.) However, Brussels is very popular, so we advise participants to book sooner rather than later.
Event Location
The General Assembly will take place at the Representation of the State of North Rhine-Westphalia to the European Union, located in Brussel’s European Quarter.
How to reach the event location
Brussels is easy to access via different means of transport:
By train
If you are travelling by train, you mostly get off at the station “Bruxelles Midi/Brussel Zuid” In the station follow the white and blue M for metro signs and buy a ticket at the vending machine. You take the line 6, direction „Simonis (Elisabeth)“ and get off at the fifth station “Trône/Troon”. You leave the metro station to the direction “Montoyer”. Follow the rue Montoyer on 200 m. You will find the Representation of the State of North Rhine- Westphalia on the right hand side, number 47.
By car
You arrive in Brussels on the motorway A3/E40 and take the tunnel direction “Centre/Centrum”. After the tunnel, drive right away on the Avenue de Cortenbergh/Kortenberglaan up to the Rond-Point Schuman. On this roundabout, take the second exit and drive the “Rue de la Loi/Wetstraat”. Please keep your left and then turn left (third street) in “Rue de la Science/Wetenschapsstraat”: You will find 47 Rue Montoyer after 400 m.
By plane
You arrive by plane in the Brussels International Airport. You have three possibilities to get into the city:
- You take a taxi. Duration : approx. 30 minutes
- You take a train to “Gare Centrale/Centraal station” (level -1). Up to six trains an hour. Duration: approx. 20 minutes (see online). The ticket can be bought online, at the counter or the vending machine. At “Gare Centrale/Centraal station”, you take the metro of the Line 5 direction “Herrmann-Debroux” or Line 1 direction “Stockel/Stokkel”. You change at the second station « Arts/Loi – Kunst/Wet ». Then you take the Line 2 direction “Simonis (Léopold II)” or Line 6 direction “Roi Baudouin/Koning Boudewijn” and take off one station further « Trône/Troon”. Take the exit Montoyer. Follow the rue Montoyer about 200 m. The Representation of State North Rhine-Westphalia is on the right hand side at number 47.
- On level 0 (platform C) you can take the bus 12 „Brussels City“ to the station „Luxembourg“. Departure every 20 minutes. Duration : approx. 30 minutes (see online). From Monday to Friday, until 8 pm: bus number 12 operates an express service, only serving the main stops. During the week, after 8 pm and all day on Saturday, Sunday and public holidays: bus number 21 operates a regular service, serving all stops. The ticket can be bought at the GO-vending machine before getting on the bus or in the bus itself.
We thank the Representation of the State of North Rhine-Westphalia to the European Union for providing the information above.
Travel with ELSA
ELSA can support your travels to the General Assembly 2025 with its Mobility Fund. Read more about the eligibility criteria and start your application:
Join us for the ELSA General Assembly 2025!
Please register by May 18, 2025. We are excited to meet you.